Glossary
Secure document sharing,in plain English.
The terms that come up when you share sensitive documents - what they mean, why they matter, and how they work in practice. No jargon, no sales pitch.
What is a virtual data room?
A virtual data room (VDR) is a secure online space for sharing sensitive business documents with outside parties, where every viewer is controlled and every view is tracked.
DefinitionWhat is an NDA gate?
An NDA gate requires a viewer to accept a non-disclosure agreement before they can open a shared document, with each acceptance recorded against their email and a timestamp.
DefinitionWhat is document watermarking?
Document watermarking stamps identifying information - such as the viewer's email and the date - onto a shared document, so a leaked copy can be traced back to who received it.
DefinitionWhat is viewer analytics (document tracking)?
Viewer analytics is page-by-page tracking of a shared document: who opened it, when, how far they read and how long they spent, so you can see genuine engagement rather than guess at it.
DefinitionWhat is an electronic signature?
An electronic signature is a way to sign a document online instead of on paper, and a strong one comes with an audit trail proving who signed, when and with intent.
DefinitionData room vs cloud storage: what is the difference?
Cloud storage stores and syncs your files; a virtual data room shares them under control - gating each viewer, tracking every page, watermarking copies and revoking access on demand.
DefinitionWhat is due diligence?
Due diligence is the structured investigation a buyer, investor or lender runs before a deal, checking a company's finances, contracts, legal standing and risks against what has been claimed.
DefinitionWhat is a deal room?
A deal room is a secure online space set up for a single transaction, where the parties to a fundraise, sale or acquisition share confidential documents and run due diligence under controlled access.
DefinitionWhat is a cap table?
A cap table (capitalisation table) is a record of who owns what in a company: every shareholder, their shares or options, and the percentage of the business each holds.
DefinitionWhat is a term sheet?
A term sheet is a short document setting out the main commercial terms of a proposed investment or deal - valuation, amount, rights and key conditions - before the full legal contracts are drafted.
DefinitionWhat is eIDAS?
eIDAS is the EU regulation that gives electronic signatures legal status, defining three tiers - simple, advanced and qualified - with increasing levels of signer identity assurance.
DefinitionWhat is an audit trail?
An audit trail is a chronological, tamper-evident record of who did what and when to a document or system - a log you can rely on later to prove exactly what happened.
DefinitionWhat is document redaction?
Document redaction is permanently removing or blacking out sensitive information in a document - names, figures, personal data - so it can be shared without exposing what has been hidden.
DefinitionWhat is data room Q&A?
Data room Q&A is the structured question-and-answer process during due diligence, where reviewing parties raise questions against the documents and the company answers them in one tracked place.
DefinitionWhat is SOC 2?
SOC 2 is an independent audit report on how a service provider handles data against five trust criteria - security, availability, processing integrity, confidentiality and privacy.
DefinitionWhat is ISO 27001?
ISO 27001 is the international standard for information security management, certifying that an organisation runs a systematic, audited process for identifying and controlling security risks.
DefinitionWhat is UK data residency?
Data residency is the physical location where your data is stored and processed; UK data residency means it stays on servers within the United Kingdom rather than being moved abroad.
DefinitionWhat is granular access control?
Granular access control is the ability to set precisely who can see or do what, document by document and person by person, rather than granting all-or-nothing access to a whole folder.
DefinitionWhat is document version control?
Document version control is keeping track of successive revisions of a document so everyone works from the current version and earlier ones can still be identified and referred back to.
DefinitionWhat is a heads of terms agreement?
Heads of terms is a document setting out the main points of a proposed deal that the parties have agreed in principle, before full contracts are drafted - largely non-binding, but with some clauses that bind.
DefinitionWhat is a disclosure letter?
A disclosure letter is a document a seller gives a buyer alongside a sale agreement, setting out exceptions to the warranties - the specific facts that would otherwise make a promised statement untrue.
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